Division Objectives

• Execute the procurement in the most cost-effective manner, whether through open tenders / quotations, negotiations, direct appointments or complete retail purchases.

• Ensure procurement is made at the most reasonable and cost-effective price, taking into account quality, quantity, and the stipulated due date.

• Ensure asset and inventory records are recorded involving costs and accumulated depreciation with proper storage methods.

• Monitor the overall management of university assets and inventory more efficiently and systematically.

• Ensure that asset disposal is carried out according to approved procedures.

Division Functions

PROCUREMENT SECTION

• Ensure the Procurement Management Procedure through Quotation and tenders follows good governance practices, in line with fundamental procurement principles and existing policy requirements.

• Ensure all university procurements are adhere to stipulated procedures, regulations and methods, are implemented within the defined limits and jurisdiction.

• Carry out all university procurement activities, supplies and services.

ASSET MANAGEMENT SECTION

• Manage all university assets including receipt, registration, usage , storage, inspection, maintenance, disposal, loss and write-off.

• Supervise asset records in faculties/divisions through appointed asset personnel.

• Manage appointment of asset staff , inspection personnel, inspection board and the university's investigative committee.

• Coordinate the preparation of monthly asset and inventory reports, university asset disposal reports, surcharge/loss action reports and asset Journal records.

• Ensure that all university assets are managed in accordance with stipulated procedures and that records and registers for parent assets and subsidiary assets are accurately maintained and coordinated.

INVENTORY & DISPOSAL SECTION

• Ascertain that physical inventory and disposal operations are carried out properly and in compliance with current SOPs/Circulars, and that they meet customer PTJ needs, as required.

• Manage all university inventory including receipt, registration, usage , storage, Inspection, disposal, loss and write-off.

• Coordinate the preparation of monthly inventory reports, inventory inspection reports, inventory disposal reports and inventory journal records.

• Ensure that all university inventory is managed according to established procedures and oversee the coordination of records and registers for both parent and subsidiary inventory assets.